Budget Policies

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Budget Management Principles
  1. Decisions regarding approved budgets should be made by the appropriate college or university division and not centrally.
  2. Division leaders (deans and assistant chancellors) may not create unfunded liabilities for the university. This includes new positions, long term contracts, or other commitments of funds that exceed the ability of the college or division to pay for the full cost of the commitment over its entire duration.
  3. Account managers and additional signators are authorized to expend departmental account funds as they deem appropriate if allowable by UW-Platteville, System, State and Granting agency policies.
  4. Account managers and additional signators are authorized to transfer expenditures between departmental accounts as they deem appropriate if allowable by UW-Platteville, System, State and Granting agency policies.
  5. If account managers wish to re-allocate funds between budget categories (i.e. Salary, Supply, or Capital), they must submit a budget transfer request to the budget office.
    • For GPR funds, a shift from supply to salary will result in an assessment for fringe benefits at the UW System calculated rate (currently 39.61% through FY2015).
  6. Division leaders are responsible for identifying and communicating their plans for lapse obligations or budget reductions to the budget office.
  7. Division leaders cannot create new positions without confirmation by the budget office of the ability to fund them.
  8. Division leaders should work with the department to identify how to reallocate approved budget resources during the year to address new priorities or manage allocations of state lapses. Division leaders should not request additional funds outside of the annual budget development process.
  9. Carryover funds:
    • The following funds automatically carryover – 123, 128, 132, 134, 136, 150, 161, 189, 228, 233
    • The following funds rollover only if the grant period extends beyond the fiscal year – 133 and 144
    • Fund 131 has a combination of automatic carryover and requested carryover. These accounts automatically carryover – 1031xx – 2631xx and 5831xx
    • To carryover funds on Fund 102 or Fund 131 (except those noted in item c above), a request must be submitted by the division leader to the Budget Office with a plan for the use of the carryover funds. This plan is needed to communicate planned uses of the funds internally and externally as needed.
    • Before TSI departmental funds can be carried over, all GPR departmental funds must be fully expended.

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Budget Forms

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