Zimbra’s future under review by campus committee

October 29, 2013

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PLATTEVILLE, Wis. — Zimbra, the e-mail and calendaring system for students, faculty and staff at the University of Wisconsin-Platteville, is currently under review. The campus’ five-year contract with Zimbra is set to expire in August 2014. A committee has been assembled to evaluate Zimbra and any available alternatives. A survey was sent campus-wide earlier this semester, as one way to evaluate the program’s popularity.

According to Dr. Matthew Roberts, special assistant to the vice chancellor of Administrative Services and chair of the e-mail/calendaring committee, the committee is looking at a variety of factors when it comes to either staying with Zimbra or selecting a new provider including, but not limited to, cost, security and user satisfaction. “We have established a minimum set of requirements the vendors must meet and will rank the vendors based on how well their products will meet the needs of students, faculty and staff,” he said.

The committee has narrowed the available options to Zimbra, Microsoft 365 and Google. Focus groups will be formed to test each of the three systems. Feedback from those groups will be part of the evaluation process as well.

The committee is working under a tight deadline, considering that if a new system is selected, the implementation process needs to start well before August 2014. “Our goal is to make a formal recommendation to executive leadership by Jan. 27,” said Roberts.

Open sessions have been scheduled to solicit opinions about the future of the on-campus e-mail/calendaring system. The sessions will be held Oct. 29 from 6-7:30 p.m., Oct. 30 from 2-3:30 p.m. and Oct. 31 from 9:30-11 a.m. in the University South Room in the Markee Pioneer Student Center.

Additional information can be found at www.uwplatt.edu/project-email.

Contact: Dr. Matthew Roberts, special assistant to the vice chancellor, (608) 342-6181, robermat@uwplatt.edu

Written by: Dan Wackershauser, UW-Platteville University Information and Communications, (608) 342-1194, wackersd@uwplatt.edu

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