Content Stewards Checklist

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SCHEDULE TRAINING

Do you have to attend training?

Yes! The new website has similarities to the earlier version, but it has been thoroughly redesigned and completely rebuilt from scratch. The functionality is vastly improved, and usage is completely different. Every content steward who has not attended a training session in 2013 should attend before accessing the new website and editing content.

Schedule Training: Contact Deb Meyer at meyerdeb@uwplatt.edu to schedule your content steward training. Group training is delivered by John Vieth (viethj@uwplatt.edu) on a weekly basis at a technology lab on campus.

PRE-BUILD

Has your department reviewed your web pages?

  1. Determine the vital information you must move to the new website. Create an outline in a Microsoft Word document. Each web page should be an item in the outline, and the organization of the outline will help the web team build your menu structure.
    • As you review content, take this opportunity to delete unnecessary and outdated pages and/or paragraphs.
    • Revise your text. See Writing for the Web: Making it Simple and Personal (under Resources at right) for tips on how to make the most of your web pages.
  2. Suggestion: If you have a lot of pages to review, it may help to create a Microsoft Word document for each web page. You can copy the content from an existing web page into a Word doc and use it to make changes in Word, then copy the revised content into Drupal.
  3. Set up an internal review process.
    • Get feedback from those who can ensure the content is accurate and up-to-date.
    • Use the Word docs you created above and use the review tools in Word (Track Changes and Comments) to expedite the process.
    • Collate comments and finalize wording.
    • Apply capitalization and terminology in accordance with the UW-Platteville Publications Style Sheet to ensure consistency within your department and across the university.
  4. Make media decisions
  5. For web pages requiring photography, indicate in that web page’s Word document the photo file name OR the type of photo you need on that page. See Andy McNeill for available photographs. You must have explicit permission to use photos from any other source. All content, including text, photos, graphics, and music is subject to approval and must comply with Federal Copyright laws.
  6. Assistance is available. If you need help with content review or have questions, contact Paul Erickson at ericksop@uwplatt.edu.

Build your pages on the new website

  1. After you attend training, you can begin building your pages on the new website.
  2. Plan your department’s work and set interim deadlines so you can go live on the date you choose.  Information Technology Services will be making pages live as they are ready.
  3. Use the resources on the Website Transition Project page for reference as you build your pages.
  4. Contact web development staff if you have questions or need assistance building pages.

QUALITY CHECK

  1. Proofread your pages for typos or errors in the copy/paste process.
  2. Check to make sure all of your web pages are accessible to people with disabilities by making sure every photograph and other images have corresponding alt text and title text.
  3. Click all links to be sure they lead to the correct page or document.
  4. After testing the pilot pages, we made changes to Drupal so that our website is accessible on a variety of devices. HOWEVER, to confirm that your pages look the way you want them to, check them on the devices and software below. If you find problems, such as headings that don’t wrap correctly, you can make changes to your web pages.  If you do not have access to all devices or software, contact the Information Technology Services Help Desk at 608.342.1400 or helpdesk@uwplatt.edu.
  5. Print some of your pages to confirm they are user-friendly.

Review and Go-live Process

  1. When you feel your pages are ready to go live, notify web development staff so that the content section can be flagged as "awaiting approval" in our database. Within one week or less, web development staff will perform a technical review before forwarding your completed content section to UIC for approval. If web development staff find issues that need to be addressed, they will provide you with a complete accounting of their recommendations, and they may offer to implement recommended changes for you. Once the recommended changes have been made, e-mail should be sent to John Vieth at viethj@uwplatt.edu for confirmation and forwarding to University Information and Communications (UIC).
  2. University Information and Communications (UIC) will then review all of your pages to make sure they comply with:
    • UW-Platteville Web Policy
    • UW-Platteville Publications Style Sheet
    • UW-Platteville Web Style Sheet
    • Writing for the Web: Making it Simple and Personal
  3. Go live! Once your content section has passed both the technical review and the UIC approval process, web development staff and your department will agree on a time to "go live," which is basically a matter of changing links on the old website to point to the new web pages, implement some automatic redirects so that visitors no longer find the old pages, etc.
  4. Going forward, after your new web pages are live, your department will need to be more careful to only publish changes to pages when the new drafts have been approved because, at that point, any published drafts will immediately be public.

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