SCHEDULE TRAINING
Do you have to attend training?
Yes! The new website has similarities to the earlier version, but it has been redesigned from scratch. The functionality is vastly improved, and usage is completely different. Every content steward who has not attended a training session in 2013 should attend before accessing the new website and editing content.
Contact Deb Meyer at meyerdeb@uwplatt.edu to register for content steward training.
PRE-BUILD
Has your department reviewed your web pages?
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Determine the vital information you must move to the new website. Create an outline in a Microsoft Word document. Each web page should be an item in the outline, and the organization of the outline will help the web team build your menu structure.
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As you review content, take this opportunity to delete unnecessary and outdated pages and/or paragraphs.
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Revise your text. See Writing for the Web: Making it Simple and Personal (under Resources at right) for tips on how to make the most of your web pages.
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Suggestion: If you have a lot of pages to review, it may help to create a Microsoft Word document for each web page. You can copy the content from an existing web page into a Word doc and use it to make changes in Word, then copy the revised content into Drupal.
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Set up an internal review process.
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Get feedback from those who can ensure the content is accurate and up-to-date.
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Use the Word docs you created above and use the review tools in Word (Track Changes and Comments) to expedite the process.
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Collate comments and finalize wording.
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Apply capitalization and terminology in accordance with the UW-Platteville Publications Style Sheet to ensure consistency within your department and across the university.
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Make media decisions
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For web pages requiring photography, indicate in that web page’s Word document the photo file name OR the type of photo you need on that page. See Andy McNeill for available photographs. You must have explicit permission to use photos from any other source.
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All content, including text, photos, graphics, and music is subject to approval and must comply with Federal Copyright laws.
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Assistance is available. If you need help with content review or have questions, contact Paul Erickson at ericksop@uwplatt.edu.
After training
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Plan your department’s work and set interim deadlines so you can go live on the date you choose. OIT will be making pages live as they are ready.
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Use the resources on the Website Transition Project page for reference as you build your pages.
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Contact OIT if you have questions or need assistance building pages.
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Contact OIT when your pages are ready to go live.
QUALITY CHECK
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Proofread your pages for typos or errors in the copy/paste process.
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Check to make sure all of your web pages are accessible to people with disabilities by making sure every photograph and other images have corresponding alt text and title text.
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Click all links to be sure they lead to the correct page or document.
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After testing the pilot pages, we made changes to Drupal so that our website is accessible on a variety of devices. HOWEVER, to confirm that your pages look the way you want them to, check them on the devices and software below. If you find problems, such as headings that don’t wrap correctly, you can make changes to your web pages. If you do not have access to all devices or software, contact the OIT Help Desk at 608.342.1400 or helpdesk@uplatt.edu.
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Print some of your pages to confirm they are user-friendly.
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Your website will be reviewed by UIC to be sure pages are completed in accordance with:
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UW-Platteville Web Policy
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UW-Platteville Publications Style Sheet
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UW-Platteville Web Style Sheet
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Writing for the Web: Making it Simple and Personal
